You Are Invited To Participate In One of America’s Largest Black History Month Events!
The Pan African Film & Arts Festival (PAFF) is celebrating our 24th year in 2016. The PAFF ArtFEST will take place February 4-15, 2016 (which includes the President’s Day 3-day weekend). It will showcase fine art, sculpture and photography, unique handmade crafts, home furnishings, designer jewelry, designer fashions and accessories that highlight the artistry and beauty of the African aesthetic. The PAFF ArtFEST will be held at the Baldwin Hills Crenshaw Plaza, 3650 Martin Luther King, Jr. Boulevard, Los Angeles CA 90008. The PAFF ArtFEST is curated by Allohn Agbenya.
In addition to the popular PAFF ArtFEST, the film festival portion of PAFF is the largest and most prestigious Black Film Festival in North America. Over one hundred fifty (150) new black films from around the world will be screened. PAFF also features musical performances, poetry and performance art.
I am attaching the ArtFEST Guidelines and Application, which can also be found on our website at www.paff.org/artfest.
Don’t miss this opportunity to be part of one of America’s finest celebrations of art, film and Black culture. We are going to throw a huge party and everyone will be invited! Like our exhibitors, PAFF is one of a kind!
Sincerely,
Ayuko Babu
Executive Director
Celebrating 24 years
THE PAN AFRICAN FILM FESTIVAL
6820 La Tijera Boulevard #200
Los Angeles CA 90045-1931
310-337-4737 (office)
323-899-3471 (cell)
ArtFEST Guidelines
It is our objective to maintain the Pan African Film Festival ArtFest as an arts festival featuring fine art, quality craft and designer merchandise. PAFF will accept only fine art and photography, handmade unique crafts and jewelry and designer fashions and accessories.
The ArtFest is juried. We will not accept vendors who sell incense, perfume oils, “low-end” jewelry and mass-manufactured merchandise imported from Korea, China, etc. Our jury prefers one-of-a-kind, original pieces. T-shirts must be designer-crafted or hand-printed. Absolutely no mass-manufactured/printed T-shirts will be accepted. We will accept applications from galleries; however, a gallery may not exhibit and sell works by more than four artists. To make sure that each and every artist/vendor complies with these rules, no application will be accepted without accompanying photographs. You can provide your website if it includes a representative selection of your work. An artist or gallery whose merchandise is inconsistent with that described in the application and depicted in the photographs or website will be removed from the show. No refund will be given. There will be no exceptions.
Displays
Displays must look neat and professional. All items must be placed on a table, easel, grid or display stand. Designer should have professional display equipment such as racks, grids, and mannequins. Works cannot be propped up against railings, walls or planters. Tabletops and table legs must be covered with a black fire retardant fabric. You must provide protection for the floor if you are demonstrating in your booth. Booth size will vary based upon location approved by the Venue Host and the Fire Marshal. All booths must be staffed at all times during business hours. Booths that are closed during business hours risk removal. There will be no refunds. You must provide your own assistants. Volunteers may be available for short-term (5-15 minutes) relief only. PAFF and Venue take no responsibility for loss, damage or theft.
Each booth comes with one table, one table-cloth and 2 chairs. Grids and displays may not exceed 6 feet in height. There are no exceptions. Grids, easels, etc. will be available for rent, if you reserve the item when applying. Your booth fee includes a $100 equipment deposit that will be returned no later than March 1, provided you return all of your equipment and receive a receipt for your equipment return.
There are limited electrical outlets and wattage. Not all spaces have access to electricity. If your display requires electricity please make sure to indicate such on your application and include the $30 hook up fee with your application. You may use no more than five 200-watts of electricity at your booth. Because of fire hazard, ABSOLUTELY NO HALOGEN LIGHTING MAY BE USED. Violating exhibitors will be removed without refund. Artists must have their own heavy-duty grounded electrical cords with floor cover.
Set-up
Exhibitors may be given specific locations for parking, loading and unloading. There will be an exhibitor’s orientation meeting at the Venue on Wednesday, February 3, from 8:00pm – 9:00pm. For artists with Options A & C, set-up will immediately follow the orientation meeting, beginning at 9:30pm and ending at 12:00am. For artists with Option B, set-up will be on Wednesday, February 10 from 9:00pm – 12:00am and on Thursday, February 11 between 6:00am – 9:00am. Absolutely no set-ups will be allowed during business hours. Dollies will not be provided. If you need a dolly, please bring your own.
Announcements
Event press releases, announcements and promotions will be sent to the news media, galleries, art patrons, celebrities and the community. Artists whose completed application with payment have been received before December 15, 2015 will be included on the event website (www.paff.org) and on printed announcements and event schedules. Artists are encouraged to create and email personal announcements to your patrons.
Permits & Sales
Artists are in no way employees or agents of PAFF or Venue Host. Artists are responsible for obtaining their own business permits. A representative from the California Board of Equalization will be onsite during the ArtFEST to check permits and distribute appropriate forms and applications. Artists will transact all sales and retain all proceeds. It is the Artist’s responsibility to collect sales tax from all customers and to pay all applicable taxes.
Space Assignments
Exhibitors will receive exact space assignment before set-up. Location of space assignments will depend upon the ArtFEST design and layout, fire department regulations ArtFEST and Venue Host requirements. Artists who apply early may receive preferential spaces.
Shipping and Storage
Exhibitors requiring shipments must make arrangements independently. PAFF cannot provide storage space nor will PAFF receive shipped merchandise.
ArtFEST Hours
Monday - Friday: 10am - 9pm
Saturday: 10am - 9pm Sunday: 11am - 7pm
Exhibitors must be present or have a representative present during all business hours. Exhibitor removal or relocation may result if PAFF personnel determine that your closed booth diminishes the overall appearance of the show.
Removal of Exhibitors
PAFF reserves the right to remove any exhibitor who displays inappropriate, threatening or disrespectful behavior, such as and without limitation, loud talking, cursing, fighting or intoxication. Any behavior or signage considered by PAFF or Venue Host to be disrespectful, inappropriate or harmful to PAFF and/or Venue Host, their staff or volunteers, venue merchants or shoppers will result in immediate expulsion from the show. NO warning need be given; no booth fees will be refunded.
Additionally, exhibitor can be removed before or during the event for reasons listed below, without limitation: (Removal will result in the forfeiture of entire booth rental fee paid.)
Artist exhibitor sells work that is not consistent with his/her approved items.
Exhibitor’s space continues to encroach into another exhibitor(s) space(s) after fair warning.
Exhibitor’s space is closed or unattended during event hours.
Exhibitor’s work is inappropriate for family viewing or displays inappropriate signage.
Exhibitor allows another exhibitor to replace him/her or sell in booth space without PAFF permission.
Exhibitor burns incense or uses materials that cause an odor or fumes that are harmful or unpleasant to the public.
Exhibitor sells incense, perfume oils, T-shirts and low-end mass-manufactured merchandise.
Exhibitor sets up in space not assigned to him/her and refuses to move when asked.
Exhibitor uses halogen lights or incandescent wattage in excess of 200 watts.
Exhibitor’s set-up violates fire department, PAFF or Venue Host requirements.
Exhibitor’s booth is not consistent with ArtFEST aesthetic and exhibitor refuses to come into compliance.
Exhibitor’s activity harms or damages in any way the walls, floors or fixtures of the Venue Host. Note: Exhibitor will be held financially responsible for the cost of any repair, replacement and/or cleanup necessary as a result of their harmful activity.
Exhibitor fails to follow ArtFEST guidelines and rules.
Contact PAFF
Completed, signed and dated application, applicable booth fee $35.00 non-refundable application fee and any additional rental fees with requested application materials and all other correspondence should be mailed to:
The Pan African Film & Arts Festival
Attn: Allohn Agbenya — ArtFEST Director
6820 La Tijera Blvd., Suite 200
Los Angeles, CA 90045
Tel: 310-337-4737
FAX: 310-337-4736
E-mail: artmarket@paff.org with copy to ao@paff.org
Important Dates
October 5, 2015: Early Bird Special ends (application must be post-dated no later than October 5.)
November 15, 2015: Application and Booth Fees Deadline (application must be received in PAFF office.)
November 16, 2015: $100 Late Fee applied to application fee.
December 15, 2015: Artist Application and Payments must be received in PAFF office to insure inclusion in PAFF promotional materials and website.
December 31, 2015: $175 Late fee applied to application fee.
February 3, 2016: Set Up Date for Options A and C.
February 10, 2016: Set Up Date for Option B. February 15 @ 9pm: Show Ends.
The ArtFEST is sponsored in part by grants from The Los Angeles County Arts Commission and the Los Angeles Department of Cultural Affairs.
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